Accounts Payable Specialist
Location:
Overview:
The Accounts Payable Specialist is responsible for processing vendor invoices, maintaining accurate financial records, resolving invoice issues and perform other financial duties as assigned to support departmental goals and operations. This role is ideal for a detail-oriented professional who combines strong technical accounting skills with exceptional customer service, vendor management, and problem-resolution abilities.
Key Responsibilities:
- Accurately enter and process vendor invoices and credit memos into the accounting system.
- Perform invoice validation and account coding to ensure compliance with company policies and procedures.
- Conduct account and invoice analysis to identify discrepancies, trends, and opportunities for process improvement. Research, investigate, and resolve invoice and vendor account issues in a timely manner.
- Monitor open items and follow up proactively with vendors and internal stakeholders to resolve outstanding matters. Reconcile vendor statements and accounts to ensure completeness and accuracy.
- Prepare and maintain reports using Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data analysis tools.
- Support month-end and year-end closing activities related to accounts payable, including assisting with audits by providing supporting documentation and account analysis.
- Build and maintain positive working relationships with vendors.
- Collaborate with purchasing, operations, and finance teams to resolve discrepancies and improve invoice processing efficiency.
- Identify and recommend process improvements to enhance efficiency and internal controls.












